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AI Initiative Intake Template

Use this intake structure to turn an AI idea into a reviewable initiative with ownership, business context, systems impact, and decision-ready evidence.

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When To Use It

Use the intake before teams begin delivery work, route an AI request for review, or ask leadership to approve funding, scope, or launch conditions.

  • New AI use cases
  • AI features inside existing products
  • Automation or copilot requests
  • Portfolio inventory cleanups

What To Capture

Keep the intake focused on the information reviewers and sponsors need to make a clear decision.

  • Initiative purpose and expected value
  • Accountable owner and delivery team
  • Systems, data, users, and impacted processes
  • Known risks, assumptions, dependencies, and decision needed

APG Governance Moment

In APG, the intake becomes the starting record for review routing, staged AI extraction, owner assignment, actions, decisions, and approval history.

  • Create initiative
  • Assign owner
  • Route review
  • Record human approval or decision

Use the full starter set to connect intake, roles, reviews, approvals, decisions, inventory, and reporting.

AI Governance RACIA role clarity guide for defining who owns, reviews, approves, contributes to, and is informed about AI initiative governance.AI Governance Committee CharterA starter charter for defining an AI governance committee purpose, scope, decision rights, meeting cadence, and evidence expectations.AI Project Approval ChecklistA practical checklist for confirming AI project ownership, business value, data context, risk review, launch conditions, and human approval.